Looking for a steady office role where your organization skills and attention to detail make a real impact every day? This could be the right fit for you.
Pay ranging from $22 - $26 per hour, based on experience
Full-time schedule, Monday through Friday
Stable, long-term opportunity with an established commercial mechanical contractor
Opportunities for growth into advanced administrative or accounting support roles — or into government contracting capture and business development
Supportive leadership team that values dependability and professionalism
Office-based position in Millersville, Maryland
Work with a team that values communication, accuracy, and accountability
Be part of a company known for high-quality commercial HVAC and mechanical work
Contribute to an organized and efficient office environment
Gain experience across administrative operations and accounts payable functions
Learn the federal contracting industry hands-on, including AI-powered opportunity research tools
Join a workplace where your work directly
Support office administration and accounts payable processes, including daily front-office operations
Identify and organize new government contract opportunities that feed the company's proposal pipeline
Process vendor invoices, payments, and statement reconciliations
Assist with month-end and year-end financial activities
Maintain organized digital and physical filing systems
Provide general clerical and administrative support to the office team
Location: Millersville, MD
Day-to-Day Responsibilities:
Perform daily office administrative duties, including answering and directing phone calls, managing incoming and outgoing mail, scheduling, and maintaining sign-in/sign-out logs
Search SAM.gov and other government contract vehicles for new opportunities matching the company's capabilities
Use Cleatus AI to identify, filter, and track relevant solicitations
Compile a weekly report of new contract opportunities and hand it off to the proposal writer
Track key solicitation details such as due dates, set-aside types, and submission requirements
Process invoices and manage accounts payable tasks
Prepare check payments, ACH payments, and wire transfers
Communicate with vendors regarding invoices and payment status
Reconcile vendor statements and assist with accounts payable accruals
Maintain accurate financial and office records
Support audits by organizing required documentation
Greet visitors and maintain visitor logs
Monitor and restock office and kitchen supplies
Perform data entry, reporting, and general office support tasks
Hiring Expectations: Apply today, complete a quick phone screening, and get ready for an interview with our team to discuss your goals and experience.
High school diploma or equivalent
Three or more years of experience in accounts payable or administrative support preferred
Proficiency in Microsoft Office, including Excel formulas and pivot tables
Experience with accounting software such as QuickBooks, SAP, or Sage
Familiarity with government contracting ( SAM.gov , federal solicitations) a plus — we will train the right candidate
Comfort learning new software tools, including AI-based research platforms
Strong organizational skills and attention to detail
Strong research skills and the ability to summarize findings into clear, concise reports
Clear written and verbal communication skills
Ability to manage multiple tasks and work independently
Basic understanding of accounting principles and internal controls
Innovative Mechanical Contractors LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status.#blue
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